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2. Ocean Springs Special Event Permit Application

   The City of Ocean Springs is committed to promoting responsible economic development and entertainment, preserving our charm and heritage, enhancing our quality of life, and fostering a better community for our families. All events in the City of Ocean Springs will be expected to follow all applicable city ordinances, State and Federal laws.

   All fields must be completed. If an item does not apply, then put N/A for that item.

   
   

   Application Must be received a minimum of 60 days Before an Event.

   
   

   There is a $75 Permit Fee - Collected after Board of Aldermen approval [non-profit fee $25]

4. Date of Application*
   Date of Application

   A minimum of 60 days before the date of your event.

6. Summary of Event
8. Event Title
10. Event Description (255 character limit)
12. Event Start Date
    Event Start Date
13. Event End Date
    Event End Date
14. Event Start Time
    Event Start Time
15. Event End Time
    Event End Time
17. Location
19. Location Description (255 character limit)
21. Is the event location a public parking lot, public park, or public space?*

    1. Yes
    2. No
23. Entry Times
24. Open or closed event?
26. Anticipated Attendance Total
27. Anticipated Participants Total
28. Anticipated Participants Per Day
30. Setup Date
    Setup Date
31. Tear Down Date
    Tear Down Date
32. Setup Time
    Setup Time
33. Tear Down Time
    Tear Down Time
35. If yes above, will the public location be closed during your event? (Example a public parking lot closed for parking during festival.)

    1. Yes - By clicking yes, I understand even though the public area is designated to be closed to the public for the duration of my event, I do not have the authority to tow vehicles within the footprint of my event. If there are any unauthorized vehicles present, I must call the Police Department at 228-875-2211 to handle.
    2. No - The public area will not be closed to public parking
37. Road Closure Information
39. Contacts
41. Host Organization
43. Professional Organizer
45. Primary Contact Name
46. Phone Number
48. Secondary Contact Name
49. Phone Number
51. Email Address
52. Email Address
54. Website Address
56. Is this an annual event?*

    1. Yes
    2. No
57. How many years have you been holding this event?
59. Is your event part of a larger marketing campaign (i.e. Cruisin' the Coast, Peter Anderson Arts and Crafts Festival, etc.)?

    1. Yes
    2. No
60. If yes, please explain (255 character limit)
62. Organization Status/Proceeds/Reporting
64. Is the host organization a commercial entity?*

    1. Yes
    2. No
66. Is the Host Organization a bone fide tax exempt, nonprofit entity? If yes, you must attach your IRA 501(c) tax exemption letter providing proof and certifying your current tax exempt, non- profit status.*

    1. Yes
    2. No
68. Do you have a State Tax ID Number?*

    1. Yes
    2. No
69. If yes, what is the number?
71. Security

    Ocean Springs Police Department will review the details in this application and determine the need for security.

73. I understand that if OSPD determines that the event will need security, I will pay the following rate: $35 per hour per officer (4-hour minimum).
75. Medical

    Ocean Springs Fire Department will review the details in this application and determine the need for an emergency medical services provider.

77. I understand that if OSFD determines that the event will need security, I will pay the following rate: $35 per hour per officer (4-hour minimum).
79. Entertainment and related activities
81. Are there any musical entertainment features related to your event?*

    1. Yes
    2. No
83. Number of Stages
84. Number of Performers/Bands
86. List the performers/band names and music types (255 character limit)
88. Will sound checks be conducted prior to the event?

    1. Yes
    2. No
89. Start Time
    Start Time
90. Finish Time
    Finish Time
92. Will sound amplification be used?

    1. Yes
    2. No
93. Start Time
    Start Time
94. Finish Time
    Finish Time
96. Does your event include the use of fireworks, rockets, lasers or other pyrotechnics?*

    1. Yes
    2. No
97. If yes, please describe (255 character limit)
99. Will your event include the use of any signs, banners, decorations, or special lighting?*

    1. Yes
    2. No
100. If yes, please describe (255 character limit)
102. Alcohol
104. Does your event involve the use of alcoholic beverages?*

     1. Yes
     2. No
105. ABC Permit Number
107. If yes, please check all that apply:

     1. Free Alcohol
     2. Brown Bag/Carry In
     3. Alcohol Sales by Event Promoter
     4. 3rd Party Vendor
     5. No alcohol will be permitted on site

     No wine and hard liquor allowed on streets.

108. Type of Alcohol, please check all that apply:

     1. Beer
     2. Wine
     3. Distilled Spirits
110. Food Concessions or Preparation
112. Does your event include food concession and/or preparation areas?*

     1. Yes
     2. No
113. If yes, please describe how food will be served and/or prepared.
115. Do you intend to cook food in the event area?*

     1. Yes
     2. No
117. If yes, please specify method:

     1. Gas
     2. Electric (Commercial grade, 12 gage extension cord)
     3. Charcoal
121. Concessionaire

     Transient Vendor License will be need to be obtained from City Hall.

123. Will items or service be sold at your event?*

     1. Yes
     2. No
124. If yes, please describe or attach a complete list of vendors and include a sample of the vendor pass that will be used. (255 character limit)
126. Will items or services sold at your event present unique liability issues (e.g. body piercing, massage, animal rides, etc.)?

     1. Yes
     2. No
127. If yes, please describe. (255 character limit)
129. Portable Restrooms

     You are required to provide portable restroom facilities at your event unless you can substantiate the sufficient availability of both ADA-accessible and non-accessible facilities in the immediate area of the event site which will be available to the public during the event. (Note: If the event is on city property organizers must use Waste Pro.)

131. Will portable restroom facilities be needed at your event?*

     1. Yes
     2. No
133. Are you requesting for the city to provide the portable restrooms? There will be a fee per portable restroom.

     1. Yes
     2. No
135. Total number of portable toilets
136. Number of ADA-Accessible Portable Toilets
138. Sanitation and Recycling

     Please describe the plan for cleanup and removal of recyclable goods, waste and garbage during and after your event. 

140. Number of Trash Cans with Lids
141. Number of Dumpsters with Lids
143. Number of Recycling Containers
144. Sanitation Company
146. Are you requesting to rent the city's blue trash cans? There will be a fee per trashcans.

     1. Yes
     2. No
148. Marketing and Public Relations
150. Will this event be marketed, promoted or advertised in any manner?*

     1. Yes
     2. No
151. If yes, please explain (255 character limit)
153. Will there be live media coverage during the event?*

     1. Yes
     2. No
154. If yes, please explain (255 character limit)
156. Insurance

     You must turn in your certificate of insurance to City Hall at least 4 weeks prior to your event.

     The minimum policy amount must be $1M per occurrence with a $2M aggregate.

     The City of Ocean Springs must be listed as an additional insured. 

158. Insurance Company
160. Address
162. City
163. State
164. Zip
166. Day Phone
167. Cell Phone
169. Contact Name
170. Policy Type
172. Policy Amount
173. Policy Number
175. Please Upload a PDF Containing the Required Insurance Forms
177. Affidavit of Applicant

     I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the City of Ocean Springs Municipal Code and I understand that this application is made subject to the rules and regulations established by the Mayor and Board of Aldermen. Applicant agrees to comply will all other requirements of the City, County, State, Unified Port District, MTDB, Federal Government, and any other applicable entity which may pertain to the use of the Event venue and the conduct of the Event. In the event that a possessory interest subject to property taxation is created by virtue of this use permit, I agree to pay all possessory interest taxes and the City shall not be liable for the payment of such taxes I further agree that the payment of any such taxes shall not reduce any consideration paid to the City pursuant to this use permit. I agree to abide by these rules and further certify that I, on behalf of the Host Organization, am also authorized to commit to that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Ocean Springs.

179. Name of Applicant/Host Organization
180. Title
182. Applicant's eSignature
183. Date
     Date
Leave This Blank:


185. 1. Receive an email copy of this form.
186. Email address

     This field is not part of the form submission.

187. Submit

* indicates a required field