RENTAL FEES
Facility Rental Fee ..... $200.00
Additional Hours (minimum of 2 additional hours)..... $50.00/hour
*Deposit..... $200.00
*The deposit is due the DAY THE FACILITY IS BOOKED.
The balance is due two (2) weeks prior to the event. Failure to pay fees two (2) full weeks in advance will result in cancellation of the rental agreement.
If the event is cancelled, the deposit is NON-REFUNDABLE.
The deposit is REFUNDABLE after the event takes place, provided there is no damage to the facility or its contents. In addition, the building must be cleaned. (See attached checklist.)
Deposit refund checks may take up to 30 days to be issued.
ALCOHOL
No persons or group renting this facility will be permitted to SELL ALCOHOLIC BEVERAGES to the public unless the seller is Licensed and Bonded by the State of Mississippi. Groups are permitted to bring alcoholic beverages for their Personal Consumption Only.
NO ONE UNDER THE AGE OF 21 WILL BE ALLOWED TO CONSUME ALCOHOL IN A CITY FACILITY (NO EXCEPTIONS).
IF ANY TYPE OF ALCOHOL IS PRESENT ON THE PREMISES OF THIS FACILITY, YOU ARE REQUIRED TO HAVE SECURITY PRESENT.
SECURITY GUARDS AND CHAPERONES
For security reasons, any function serving alcohol must have TWO (2) security officers on duty during the event.
All youth groups/functions must have TWO (2) SECURITY GUARDS IN ADDITION TO ONE (1) CHAPERONE FOR EVERY 50 CHILDREN/PEOPLE. The chaperone’s name and phone number must be provided before the contract can be signed.
The cost for each security guard is $25.00/hr. There is a minimum of four (4) hours per security guard. The City will book the security guards through the Ocean Springs Police Department. The security guard fee will need to be paid separately the night of your event. The City of Ocean Springs reserves the right to require ADDITIONAL SECURITY AT ITS DISCRETION.
FAILURE TO PROVIDE SECURITY WILL BE GROUNDS FOR IMMEDIATE CANCELLATION OF THE RESERVATION AND POSSIBLE FORFEITURE OF THE DEPOSIT.
If a City of Ocean Springs employee is on duty during your rental, he/she is there to open and close the facility and to control all equipment located on the premises of this facility; however City employees will not handle or move property owned by those other than the City. CITY EMPLOYEES WILL NOT ACT AS CHAPERONES FOR ANY GROUP.
RENTAL PROCEDURES
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All functions must shut down one hour prior to end time for cleaning, removing food, decorations, and equipment/furniture belonging to the renter. This includes shutting down music and stop serving alcohol. The City of Ocean Springs will not be responsible for any items left in the facility following the conclusion of the reserved event.
FAILURE TO COMPLY WITH THESE REGULATIONS MAY RESULT IN LOSS OF ALL OR PORTIONS OF THE DEPOSIT TO COVER APPLICABLE FEES.
Renters are responsible for the cost and repair or replacement of any Ryan Youth Center property (e.g. buildings, grounds, contents, or equipment) which is damaged or destroyed by the renter or anyone attending the function during an event covered by the rental contract. The cost of such repair or replacement will be determined by the City and deducted from the deposit. Any remaining costs not covered by the deposit will be paid in full by the renter up to the amount of the insurance policy deductible. Any damage to any property of the City of Ocean Springs must be reported to the event technician immediately.
Renter, including his/her/its heirs, member, assigns, agents, and/or representatives, agrees that The City shall not be liable for any injury or damages, whether to person or property, originating in contract, tort, equity, or otherwise, associated with Renter’s use of the facility, inside or outside the subject building. Renter further agrees to hold harmless, defend, release, covenant not to sue, and indemnify The City for any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, damage, or injury that may be sustained by Renter, a third party, and/or any other person, whether based in tort, contract, or equity, whether caused by the negligence of The City or otherwise, that is in any way associated with Renter’s use of the Facility.
IMPORTANT NOTICE
THE ENTIRE FACILITY IS TOBACCO FREE, INCLUDING NO ELECTRONIC SMOKING DEVICES. THERE WILL BE NO EXCEPTIONS. IF THIS POLICY IS NOT ENFORCED WITH YOUR GUESTS, YOU WILL FORFEIT YOUR DEPOSIT.